Weddings/Funerals

Weddings/Funerals 2018-05-14T06:47:47+00:00
WEDDING POLICY

Weddings are sacred religious services. Marriage is ordained by God, according to Genesis 2:18-25. The wedding ceremony will be most meaningful when there is a carefully thought out plan. For that reason, the following policy guidelines will be useful in governing your plans for your wedding here at Second Calvary Baptist Church. This policy is intended to avoid any misunderstanding between the family and the church. This policy was developed from years of practical experience with weddings. Please read them carefully and address all concerns or questions to the Wedding Consultant/Coordinator or the Pastor.

Setting the Date/Time for Your Wedding

Wedding Request Form

Planning the date of your wedding should begin as early as possible so that the use of the church space can be arranged without conflict. The initial date should be cleared with the Administrative Assistant who will clear the date with the Pastor and the Wedding Consultant. At this initial request for a date, the wedding application form is to be filled out and left at the church office. A copy will be provided to you. Regular times to begin your wedding at Second Calvary Baptist Church are between 11:00 a.m. and 2:00 p.m. Weddings will not be scheduled to begin at or after 2:00 p.m. on the First Saturday of the month due to our Saturday Night Live Worship Service. NO EXCEPTIONS.

Upon the clearance of the date for your wedding, the Administrative Assistant will put you in touch with the Church Wedding Consultant/Coordinator who will assist you in planning your wedding at Second Calvary Baptist Church.

Rehearsals are usually held on the evening preceding the wedding at 6:00 p.m. It is extremely important that all participants and members of the wedding party be in their proper places at the appointed time. The church custodian will ensure that the church is opened thirty minutes prior to the rehearsal and one hour prior to the wedding. So as not to have any confusion, the wedding rehearsal should last no longer than ninety minutes from the scheduled start time. If the rehearsal goes beyond 7:30 p.m. an additional fee of $50.00 will be incurred.

The main sanctuary will seat 750 persons. If a smaller room is desired, special arrangements will need to be made. We do not make it a practice to move church furnishings. The bride and groom should inform participants that smoking or irreverent language is not permitted in or around the Church.

Wedding Music

Music is a vital part of the wedding service and it should be in keeping with the reverence that is a part of entering the House of the Lord. No contemporary secular music is permitted as a part of the ceremony. The bride and groom should discuss the music with the Wedding Consultant at the earliest date. Recorded wedding music is available if you do not wish to have a musician. Arrangements can be made with the Minister of Music via the Wedding Consultant to have a musician of your own choosing.

It is the responsibility of the Wedding Consultant/Coordinator to have all soloists contact the Minister of Music. In order to maintain the highest standards, final approval of vocal solos and all music selected must be approved by the Minister of Music. If taped music will be used, or the use of the Camera/Screens is desired, the bride and groom must coordinate this with the Wedding Consultant who will contact the Elder, Innovation & Technology Ministry.

Church Wedding Consultant/Coordinator

Some brides and grooms want to have a friend or relative direct their wedding. This often creates a conflict in philosophy between the Church and the directress/director. Further, a directress/director from outside of the church is not familiar with our procedures or facilities.

In order to avoid any conflict between the Church and the bride and groom, it is our policy that the bride and groom use the Church’s Wedding Consultant/Coordinator to assist in planning and directing this special event. The bride, groom, and Wedding Consultant/Coordinator will agree on the fee for her services.

The Wedding Consultant/Coordinator will attend to all matters for the bride and groom relating to the Second Calvary Baptist Church and the Wedding Ceremony.

  • Coordinate use of facilities.
  • Make initial contact with Bride and Groom to review Wedding Policy and begin wedding worksheet.
  • Schedule the initial Pre-Marital Counseling with the pastor.
  • Coordinate with Church office for selected services.
  • Determine needs for wedding: sound, music, etc.
  • Determine physical needs for wedding: changing rooms, guest book tables, schedule of rehearsal, arrival time, etc.
  • Talk through the wedding ceremony.
  • Troubleshoot – be available for Bride’s and Groom’s needs.
  • Keep the Pastor abreast of plans and any special ceremonies, etc.
  • All other tasks designated by the bride and/or groom.
Photographers

It is the responsibility of the Wedding Consultant/Coordinator to instruct all guests that no flash pictures are permitted during the ceremony. The official photographer of the bride and groom is free to take pictures provided he/she does not interfere with the wedding ceremony.

Videographers are permissible provided they are located in a spot that does not draw attention to themselves.

Guests are not permitted to move around during the ceremony to photograph or videotape the ceremony.

Start Time

It is essential that the wedding begin on time. Late guest arrivals, after the wedding processional has begun, will not be permitted to enter the main sanctuary. An usher should be designated to escort them to the balcony. It is essential that the wedding rehearsal also begins on time. (See page 1 Setting Date/Time for your wedding).

Nursery Service

Young children can be a distraction at a wedding. The bride and groom should advise guests with infants to secure a babysitter for this occasion. Nursery services can be provided if the bride and groom so choose. (See Fee Chart)

Note: Only the 1st level of the Church will be used during rehearsals and weddings.

Fees Chart

The fees are the responsibility of the bride and/or groom and they are as follows:

Cost Coordinator/Admin Assistant Use
1. Organist $125.00 Total amount due at Rehearsal for the Organist
2. Nursery Services (optional) (2 hour minimum) ** Note: Nursery may be used for dressing at no charge. $15.00 per hour 50% due at time of reservation.
3. Custodial Services (mandatory) (a) Sanctuary……………………(b) Church Fellowship Hall (Rehearsal dinners, receptions) $75.00 $75.00 Total amount due at Rehearsal for the Sexton
4. Reception & Rehearsal Dinner Expenses (Excludes cost of food)** $40.00 per kitchen staff 50% due at time of reservation
Use of Kitchen Supplies (i.e. cups, plates, flatware, etc.)** $25.00 (M) 50% due at time of reservation
6. Audio Technician (mandatory) $50.00 Total amount due at Rehearsal for the Audio Technician
7. Monitor/Screen Technician $50.00 Total amount due at Rehearsal for the Monitor/Screen Tech
8. Administrative Services (Printing Services) ** – TBD (color copies,
with photos, etc.) Note: Black and White copies are Free. Cost is for
Color copies. Fee is based on number of copies.
To be determined 50% due at time of reservation. Total amount due 2-weeks before the wedding to the church
9. Administrative Services (program creation, design & preparation) – Fee is based on number of copies and details. To be determined Total amount due 2-weeks before the wedding to the Administrative Assistant
10. Minister’s Honorarium – This is the responsibility of the groom and will be settled at the rehearsal. To be determined. Total amount due at the Rehearsal for the Minister
Wedding Consultant To be determined Total amount due at Rehearsal for the Consultant
TOTAL
Payment of Fees

If applicable, a deposit of fifty percent (50%) will be paid to the church at the time of reservation in accordance with the Fee Chart above for services highlighted with two asterisks.Checks should be made payable to Second Calvary Baptist Church. The balance is due two weeks prior to the wedding.

Payment for all others providing a service not indicated by two asterisks should be a separate check made payable to the individual or in cash. Total amount must be made paid at the rehearsal. The Wedding Consultant/Coordinator will provide you with the names at least a week prior to the rehearsal.

The bride and groom are required to sign the enclosed reservation form agreeing that they will comply with the Church’s Wedding Policy. Reservations for the building will be considered firm when the reservation form is returned to the Church.

The Church office is open from 8:30 a.m. – 4:30 p.m. Monday – Friday.

Cancellation of the Ceremony

The bride and/or groom should notify the church and/or the Wedding Consultant/Coordinator as soon as possible of any cancellation of services and space requirements.

1 Corinthians 13:4-13 Love is patient and kind; love does not envy or boast; it is not arrogant or rude. It does not insist on its own way; it is not irritable or resentful; it does not rejoice at wrongdoing, but rejoices with the truth. Love bears all things, believes all things, hopes all things, endures all things. Love never ends. As for prophecies, they will pass away; as for tongues, they will cease; as for knowledge, it will pass away. For we know in part and we prophesy in part, but when the perfect comes, the partial will pass away. When I was a child, I spoke like a child, I thought like a child, I reasoned like a child. When I became a man, I gave up childish ways. For now, we see in a mirror dimly but then face to face. Now I know in part; then I shall know fully, even as I have been fully known. So now faith, hope, and love abide, these three; but the greatest of these is love.

Important Contact Information
SENIOR PASTOR
Rev. Dr. Geoffrey V. Guns

pastor@secondcalvary.org

CHURCH WEDDING CONSULTANT/COORDINATOR
Ministry of Services & Helps
Elder Sheryl R. Smalls

services@secondcalvary.org

CHURCH ADMINISTRATIVE ASSISTANT
Sister Dana Joyner

danajoyner@secondcalvary.org

ORGANIST/MINISTER OF MUSIC
Ministry of Praise and Worship
Elder Elsie Y. Goodrum

praise@secondcalvary.org

AUDIO/VIDEO
Ministry of Innovation and Technology
Elder John Paige

technology@secondcalvary.org

Second Calvary Baptist Funeral Policy

View our funeral policy and procedures